Society of Human Resource Management in Ethiopia

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SHRME 7th Annual Job Fair

REQUEST FOR PROPOSAL: EVENT ORGANIZER

 

  1. Introduction

The Society of Human Resource Management in Ethiopia (SHRME) is a professional human resources association established in 2007 by human resource management professionals to promote the role of human resources as a profession and to build the capacity of human resource professionals.

 

Society of Human Resource Management in Ethiopia (SHRME) is legally registered as an Ethiopian association under Charities and Societies Agency with certificate number 1616. SHRME currently has over 500 professional, 2 strategic partners and 50 institutional members. In order to realizes its objectives, SHRME is going to achieve the following major activities within the next three years.

 

  1. Organizational background

 

SHRME’s objective is to serve the Human Resource professionals and Advance the HR Profession in Ethiopia by providing comprehensive information and tools to human resource professionals to enable them to make informed decisions. Facilitate the exchange of ideas and increase the knowledge of members through HR networking and forums.

 

SHRME is also dedicated to enable & help human resource professionals become leaders within their organizations and in the general business community. We believe that human resource management is a critical component to the success of every business. Consequently, our association seeks out opportunities that will enable our members to develop professional relationships with other business leaders. By working with others, we hope to contribute to the success of our respective society and the nation at large.

The Society of Human Resource Management in Ethiopia (SHRME) is planning to organize its 7th annual job fair to be held in late December 2019 or early January 2020. The job fair, which will bring together employers, experienced professionals, and entry-level talented individuals, is scheduled to take place at the Addis Ababa Exhibition Centre, Millennium Hall, or UN ECA compound.

 

The job fair is one of the most remarkable events that brings organizations from various sectors together including governmental, non-governmental, private, international and bilateral organizations under one roof with highly competitive and professional job seekers; thereby acting as the platform for open and wide-ranging employment opportunities.

 

SHRME seeks to engage experienced event planner who is capable of managing its 7th annual job fair through revenue sharing arrangement that includes coordination of event logistics, event planning and attaining budget goals. The selected event planner is expected to negotiate and enter a contract with SHRME at least 1 weeks before the event date.

 

  1. Term of Contract:

SHRME intends to enter into a contract with the event planner for an initial scope of work to begin late October through December 2019.

  1. Scope of Services:

The following provides a general overview of the scope of services SHRME will expect the event planner to complete, however, are not considered an exhaustive list of required tasks for successful Job fair management required to achieve the best outcomes.

  • Coordinate with key team members (volunteers and Executive Board members) to develop event plan for the SHRME’s Job Fair tentatively scheduled for lated December 2019 or early January 2020.
  • Manage the production of all Job Fair event details in conjunction with SHRME’s team and external stakeholders to include venue logistics, set-up and permits, catering, exhibitors table assignments, distribution of conference invitations, promotion of the conference, coordination of RSVPs, handouts, entertainment and activities, etc.
  • Design and avail job fair magazine for early distribution to invitees.
  • Prepare assignments and scheduling for staff and volunteers in partnership with Volunteer Coordinator.
  • Monitor and track expenses within event budget
  • Explore new opportunities for the rendezvous and propose event ideas
  • Contribute to meeting revenue goal through promotion, packaging, tracking, etc.
  • Attend Events Team meeting weekly.
  • Collaborate with internal team and external stakeholders.

 

III. RFP Timeline & Structure: Responding contractors will be notified of any changes to this schedule. The proposal should quantify target sponsors of various category (platinum, gold, silver, etc.), targeted number of exhibitors, targeted number of event attendees, etc.

 

  • October 22, 2019, RFP proposals due by 5:00pm local Time
  • First week of November 2019, Notification of selected consultant / Begin contract discussion
  • First week of November 2019, Contract work to begin
  • Submission of Bid Proposals: SHRME must receive the bid proposal via email to This email address is being protected from spambots. You need JavaScript enabled to view it. or This email address is being protected from spambots. You need JavaScript enabled to view it. before 5:00pm local time, October 22, 2019. This is a mandatory requirement and will not be negotiated. Any bid proposal received after this deadline will not be accepted. Verbal information provided by the consultant shall not be considered part of the proposal.
  • Proposals will remain confidential.

 

  1. REJECTION OF BID PROPOSAL:

 

SHRME reserves the right to reject any or all bid proposals, in whole and in part, received in response to this RFP. Issuance of this RFP in no way constitutes a commitment by SHRME to award a contract.

 

  1. Reference Checks & Other Sources: SHRME reserves the right to contact any reference to assist in the evaluation of the bid proposal, to verify information contained in the bid proposal, and to discuss consultant’s qualifications. SHRME reserves the right to obtain and consider information from other sources concerning a consultant, such as capability and performance under other contracts.

 

  1. Proposal Terms: Terms of the proposal, including price, will remain firm for a minimum of 90 days following the deadline for submitting proposals
  2. Proposal Requirements: These are designed to facilitate a uniform review process.
  • Resumes of Key staffs
  • Three professional References
  • Three samples of Event Management testimonies
  1. Evaluation Criteria:
  • Previous experience in managing and planning job fairs or similar events
  • Excellent communication skills both written and verbal
  • Position requires valid Business License
  • Demonstrated flexibility, organization, and attention to detail
  • Technical proficiency of Microsoft Office – mostly Word and Excel
  • Values confidentiality at the highest level

 

Please contact SHRME through +251 118 689382 or +251 911 619207/+251 911 632962 for further details.

Notice

Strengthening Professional Societies in Ethiopia

Organizer:    Society of Human Resource Management of Ethiopia (SHRME)

Venue:          Zoom Platform

Date:            23 Oct 2020

Time;            2:30 to 4:15 PM

Join Zoom Meeting

https://us02web.zoom.us/j/83782960957

Meeting ID: 837 8296 0957

 

Download Schedule Here

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